Post by andyw on Mar 24, 2009 12:30:39 GMT
Hey everyone
Our club's AGM will take place in The Peaks (one of the rooms off the Gallery) in the Union at 8.30 - 10.00pm on Thursday 2nd April (the last Thursday before the Easter Vacation). Attached to this e-mail is an agenda for the meeting.
Everyone within the club is strongly encouraged to attend. Those people who are not normally free on Thursdays are strongly encouraged to attempt to change their schedules on Thursday and attend. Anyone who wants to stand who
absolutely cannot make the AGM should send an email (to
evil.griff@googlemail.com) with a short statement saying why they should be elected to me before Wednesday 1st April.
A brief outline of the committee positions is given here -
CAPTAIN - responsible for the actions and running of the club as a whole, and to supervise the current committee. (CURRENT HOLDER - CHRIS GRIFFITHS)
SECRETARY - responsible for liaising with external bodies (union, GNAS), club administration, correspondence (e-mail, post), committee meeting minutes, mailing list and membership forms (CURRENT HOLDER - ANDREW WARD)
TREASURER - responsible for taking session fees, budgeting, and all financial transactions carried out between the club, its members and external parties (CURRENT HOLDER - RICHARD WARD)
EQUIPMENT AND SAFETY – responsible for the club’s equipment and safety while shooting(CURRENT HOLDER – ADAM XABIER ZELAIETA BURTON)
COMPETITION SECRETARY – responsible for our club’s participation in competitions (CURRENT HOLDER – HEATHER ASHBURN)
SOCIAL AND PUBLICITY - responsible for organising socials, and helping new members feel part of the club. This committee member also takes the lead role in organising our activities at the university sports fair (CURRENT HOLDER -
KATHY MOORE)
WEB AND RECORDS - responsible for the club's online activites (e.g. website), and also responsible for keeping club records (e.g. scores) (CURRENT HOLDER - HUW BIRCH)
CHILDREN AND VULNERABLE ADULTS PROTECTION OFFICER - responsible for the safety and protection of children and vulnerable adults (CURRENT HOLDER - ARFON
JAMES)
If you want more information each committee member will give a description of their duties and responsibilities on the night, or you are free to ask the present committee member at any time (in person, via facebook or e-mail which we can supply if requested).
All committee members will be given full training by the current position holders during the handover period. Also for the Captain, Secretary and Treasury receive a special day of training courtesy of the union.
If you wish to stand you can declare on the night, although it usual to mention publicly beforehand whether or not you intend to stand.
After election of the new committee there will be a chance for all members to raise any issues for discussion.
Sheffield University Archery Club Committee
Our club's AGM will take place in The Peaks (one of the rooms off the Gallery) in the Union at 8.30 - 10.00pm on Thursday 2nd April (the last Thursday before the Easter Vacation). Attached to this e-mail is an agenda for the meeting.
Everyone within the club is strongly encouraged to attend. Those people who are not normally free on Thursdays are strongly encouraged to attempt to change their schedules on Thursday and attend. Anyone who wants to stand who
absolutely cannot make the AGM should send an email (to
evil.griff@googlemail.com) with a short statement saying why they should be elected to me before Wednesday 1st April.
A brief outline of the committee positions is given here -
CAPTAIN - responsible for the actions and running of the club as a whole, and to supervise the current committee. (CURRENT HOLDER - CHRIS GRIFFITHS)
SECRETARY - responsible for liaising with external bodies (union, GNAS), club administration, correspondence (e-mail, post), committee meeting minutes, mailing list and membership forms (CURRENT HOLDER - ANDREW WARD)
TREASURER - responsible for taking session fees, budgeting, and all financial transactions carried out between the club, its members and external parties (CURRENT HOLDER - RICHARD WARD)
EQUIPMENT AND SAFETY – responsible for the club’s equipment and safety while shooting(CURRENT HOLDER – ADAM XABIER ZELAIETA BURTON)
COMPETITION SECRETARY – responsible for our club’s participation in competitions (CURRENT HOLDER – HEATHER ASHBURN)
SOCIAL AND PUBLICITY - responsible for organising socials, and helping new members feel part of the club. This committee member also takes the lead role in organising our activities at the university sports fair (CURRENT HOLDER -
KATHY MOORE)
WEB AND RECORDS - responsible for the club's online activites (e.g. website), and also responsible for keeping club records (e.g. scores) (CURRENT HOLDER - HUW BIRCH)
CHILDREN AND VULNERABLE ADULTS PROTECTION OFFICER - responsible for the safety and protection of children and vulnerable adults (CURRENT HOLDER - ARFON
JAMES)
If you want more information each committee member will give a description of their duties and responsibilities on the night, or you are free to ask the present committee member at any time (in person, via facebook or e-mail which we can supply if requested).
All committee members will be given full training by the current position holders during the handover period. Also for the Captain, Secretary and Treasury receive a special day of training courtesy of the union.
If you wish to stand you can declare on the night, although it usual to mention publicly beforehand whether or not you intend to stand.
After election of the new committee there will be a chance for all members to raise any issues for discussion.
Sheffield University Archery Club Committee